Kiran Productions — post-production

Capacity Planner

Answers one question: at your real wedding volume and editor headcount, can you actually hit a 60-day post-production turnaround during Nov–Feb peak season — and if not, which editor track is the bottleneck? Photo, Creative (film/reel/teaser), and Documentation (full-length edit) are modeled separately, since they're different jobs with different speeds. Adjust the numbers on the left to match your studio; everything on the right recalculates live.

Shared numbers

Apply to every editor track below.

Weddings per year 200

Share of weddings in Nov–Feb 70%

Working days per editor / month 24

Editing-time utilization 85%

Share of a working day actually spent editing, after QC, meetings, training, and admin.

Target turnaround (days) 60

Current backlog (weddings still owed) 0

Jobs already past your target delivery date. Applied to every track below, since a wedding isn't fully delivered until all three finish.

Photo Editors

Culled, edited & retouched gallery/album

Headcount 3

Editor-days per wedding 1.5

Creative Editors

Wedding film, reel & teaser — QC'd by Lead Editors, signed off by the Chief Editor

Headcount 3

Editor-days per wedding 3.5

Documentation Editors

Full-length edit of the entire event — longer, less creative per hour

Headcount 3

Editor-days per wedding 5.0

These are the numbers worth getting right — time your next 5 weddings per track and average it if you're unsure. Defaults are a starting guess, not a claim about your studio.

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weddings/month, peak season

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jobs open at once, at target (every track)

By editor track

Each track is checked independently — the tightest one is your real constraint.

Track	Status	Needed/mo (peak)	Available/mo	Short by	+ editors needed

What this means

In plain terms, given the numbers on the left.

Question	Answer

Backlog burn-down, by track

Using off-peak season slack (Mar–Oct) to clear jobs already overdue. The slowest track sets the real clear-by date.

Track	Spare editor-days/off-peak mo	Months to clear backlog

Reference: a 60-day stage budget

One way to split the target into stages with an owner each — adjust to match your real workflow, but keep every stage on a clock.

Days	Stage	Owner
0–2	Ingest, backup verification, catalog by event	Operations Manager / assistant
3–7	Culling & selection — narrow raw footage to the edit set	Assigned editors
8–20	Documentation edit — full-length cut of the event (longest single task; starts as soon as culling is done)	Documentation Editors
8–22	Photo editing & retouching	Photo Editors
8–24	Creative edit — wedding film, reel, teaser	Creative Editors
25	Internal QC on the creative cut and documentation cut against the studio's quality standard	Lead Editor / Chief Editor
26–30	Revisions from QC	Assigned editor(s)
31	Preview gallery + film draft sent to client	Post-Production Manager / Customer care
32–46	Client selection window — capped at 15 days, with reminders on day 7 and 12	Customer care
47–53	Final album layout + final film cut with client selections	Assigned editor(s)
54	Final QC	Lead Editor / Chief Editor
55–59	Export, upload to delivery system, album print file	Assigned editor(s) / PP Manager
60	Final delivery to client	Post-Production Manager / Customer care

If a client goes past day 46 without selecting despite two reminders, the studio proceeds with its own curated selection to protect the delivery date — put this in the contract/quote up front so it's an agreed policy, not a surprise.